Board of Directors Quarterly Meeting

Minutes

The meeting was called to order at 10:10. The meeting was held at the Reinhart’s house in Beachside Village – 3815 Periwinkle. In attendance were Harvey Michaels, Bruce Bardwell, Gary Barber, Fred Wagner, Al Browning, Rick Burke, and Kim Reuse. Also in attendance was Debbie Reinhart and HOA attorney, Steve Schulz. Our security officer, Craig Dickey was also in attendance. Also in attendance was Marie Robb, the city council representative for the west end. There was a quorum.

The Board reviewed the minutes from the October meeting – there was no January meeting due to COVID-19. Bruce Bardwell moved to approve the minutes and Al Browning seconded the motion. The minutes were approved. The financial statements were also reviewed. Harvey Michaels moved to approve the financial statements and cash accounts and Al Browning seconded the motion. The financials were approved. Debbie Reinhart presented the proposed budget for 2021 and it was reviewed and discussed. As decided at the meeting in October 2020, there will be a Special Assessment for the Dune Repair Project – each beachfront owner will be assessed $500 and all other owners will be assessed $250. Other than this Special Assessment, there will not be an increase in the quarterly HOA fees in 2021. The Board asked that Debbie create a new column that separated the Dune Repair Project from the rest of the budget. Other than this change, Harvey Michaels recommended approving the budget and Kim Reuse seconded the motion. The 2021 budget was approved.

Marie Robb

Marie was elected to the city council during the November 2020 city-wide elections and began serving later than month. She wants everyone to have her contact information – her cell phone is 409-256-4518 and her email is marie@marierobb.com. Marie reported that HB 4172 had passed out of the legislative committee and that is important because it assigns the burden of proof to the Texas General Land Office when it comes to the beach easement. Prior to this, the burden of proof was on the private property owner. She also reported that there was the possibility of a new beach renourishment that would extend to the 13 Mile Road. She also reported that there is a committee that is trying to establish stronger short term rental regulations – island wide. These new regulations could call for a citywide registration fee, 24/7 city marshal staff on weekends and holidays to work on ST rental issues, it might limit the number of renters to 2 per bedroom and it would require a 24/7 local contact number. Marie also reported that she is working with several neighborhoods on their dune repairs and possible geotubes. She is aware of the west end issues with the Beachbox ST rentals and she will work with Beachside Village and the City to draft language for an ordinance that will allow owners who own the lot adjacent to their homes to build a grass-crete parking pard for additional parking for themselves or their renters.

Old Business:

Storm Damage

Debbie reported that she has spent many hours working with the Coastal Division at the city and with the GLO to gather all of the information the GLO requested to be able to evaluate the dune repair project. At times it felt like a moving target but the information was fully gathered and submitted shortly after the first of the year. At the end of March, the Land Commissioner sent out a directive that required an additional data point on the survey. That data point has been ordered and should be available by the middle of next week. Once received, Debbie will provide it to the city and continue to work towards getting the permit to do the repairs. The Board briefly discussed when to send out the Special Assessment and it was decided to wait until the repair work was being performed.

Short Term Rentals

With the ongoing conversation and concerns about the Beachbox (green monster & it’s sister rental) rentals in Beachside Village and with the fact that entity has solicited current homeowners in an interest to purchase additional homes in Beachside Village, the board had asked Steve Schulz to look into the possibility of whether or not an entity like Beachbox could be considered a ‘commercial business’ and therefore its function in Beachside Village would be a violation of the Beachside Village Declaration of Covenants. Steve presented a memo prepared that addressed a similar case and explained that the Board would need to accumulate much more information before he would be able to recommend pursuing legal action against Beachbox on these grounds. Debbie said that she would begin collecting some more data that might assist in this. Steve reported that when he went back through his files to give an update on his instruction to file the lien on the owners of the green monster he realized that he had overlooked this request so he filed the lien just before this meeting and sent a letter to Oak Park Realty, LLC notifying them of the lien. Harvey recommended that we send them a letter suggesting that the HOA might consider releasing the lien if they agreed to not pursue any more purchases in Beachside Village.

Security

Craig Dickey, with Ranger Security, attended the meeting and reported that there continues to be an increase on construction property theft. The spring break & summer rental season are starting with a few more rentals this year. He reported that they will begin the summer schedule the weekend of Memorial Day.

New Business:

Debbie reported that the city had recently installed new signage within Beachside Village. The city installed several signs at some of the beach access points and some signage within the neighborhood indicating public parking areas. Debbie also mentioned that in lieu of having Splash Day this summer (due to ongoing COVID concerns) that perhaps the Board should consider a smaller party this fall – perhaps with a tent on the beach and with owners bringing their own chairs and their own beverages. Nothing was decided and would be considered in the future as the COVID situation improves. Debbie wondered about a possible Zoom annual meeting but the Board decided against it and Debbie suggested that she send out the annual meeting packets to all of the owners via email.

Lastly, Debbie reported that Kahala Development had been recently approached by a developer who wanted to purchase the commercial tract at the entrance to Beachside Village. When the developer originally met with Kahala, he was informed that our intention was to have a multi-family component with a small amount of retail and an oversized pool for the entire community to enjoy and he thought that would be achievable. After several more recent meetings, the developer informed Kahala that the retail was cost prohibitive and the pool would only be for the owners in his new development. After further discussion where several board members expressed dissatisfaction, Debbie said that she would give everyone’s comments her consideration.

There being no other business, the meeting was adjourned.

Future Events:

• 2021 Board Meetings
  January 9th, April 10th, July 10th, October 2nd