Board of Directors Quarterly Meeting

Minutes

The meeting was called to order at 10:07. The meeting was held at the Reinhart’s house in Beachside Village – 3815 Periwinkle. In attendance were Harvey Michaels, Bruce Bardwell, Gary Barber, Fred Wagner, Al Browning, Rick Burke, and Kim Reuse. Also in attendance were Bruce, Debbie and Austin Reinhart. Our security officer, Craig Dickey was also in attendance. There was a quorum.

The Board reviewed the minutes from the January meeting – there was no April or June meeting due to COVID-19. Rick Burke moved to approve the minutes and Bruce Bardwell seconded the motion. The minutes were approved. The financial statements for the 3rd quarter were also reviewed. Harvey Michaels moved to approve the financial statements and Gary Barber seconded the motion.

Storm Damage

There was heavy damage caused by the tropical storms & hurricane that passed by Galveston Island in the late summer of 2020. After Hurricane Laura, Bruce had the construction crews begin repairs to the dune walkovers. Then after Tropical Storm Beta came by there was even more damage. The Texas General Land Office provided Emergency Orders to allow administrative permits to repair dunes island wide – the Emergency Orders did not allow for any repairs to be made to any of the dune walkovers unless the City/GLO approved a permit to make those repairs. As a result of all 3 storms, the secondary dune in front of the original section of Beachside Village was completely wiped out. The primary dune that contains the geotube was not damaged but all of the walkovers in that section had severe damage with a very steep drop off from the walkover to the beach. The dune walkovers in Sections 4 & 5 were damaged but not as badly because those walkovers didn’t go over such a large dune.

Debbie provided several dune walkover repair options to the Board (see attached). These options were good, better and best options with small, medium and large associated expenses. After lengthy discussion, the Board agreed that the ‘better’ option was the best strategy at an approximate cost of just over $194,000. While the Beach and Dune Fund has adequate funds to pay for this option, the Board agreed to have a Special Assessment to offset some of the cost so that the Beach and Dune Fund would not be completely depleted as we moved into the 2021 storm season. Debbie provided several assessment options and the Board decided to chose the option where each beachfront owner would be assessed $500 and each non-beachfront owner would be assessed $250.

The “better” dune repair strategy that was chosen will be permitted and then the work will be performed in three stages. The first stage will be to repair the dune walkovers, the second phase will be to import beach quality sand to build a small dune (10’ wide x 3’ tall) just seaward of the existing dune in the original section of Beachside Village and a slightly larger dune (25’ wide x 6’ tall) in front of the newer sections. The final phase of the project will be to re-install the sand fence between the sand fence poles in front of the original section and to install the sand fence poles and the sand fence in front of the new sections.

Old Business:

Short Term Rentals

Harvey Michaels expressed concern that the group that owns the Green Monster and a second rental on Sea Butterfly will add additional homes to the real estate portfolio in Beachside Village – especially if there are any distressed properties possibly caused by the ongoing pandemic. Harvey suggested that we ask Steve Schulz to look into the possibility that we limit the number of rentals to one per family/entity. Steve has expressed that this isn’t feasible in the past but Debbie will ask him about the possibility of using our own deed restrictions that limit commercial activity in Beachside Village and would companies that existed for the sole purpose of rental investment/profit qualify as commercial activity in that sense.

Security

Craig Dickey, with Ranger Security, attended the meeting and was available to talk with the Board about the new security company that the HOA has hired. Early in the pandemic, Debbie wanted to have a bit more security coverage to help monitor the COVID regulations that the city was imposing – specifically no short- term rentals and closing the beach. Debbie reached out to the prior company and it wasn’t able to facilitate any additional coverage. Craig suggested Ranger Security and they quickly were able to staff up and meet our needs.

There being no other business, the meeting was adjourned.

Future Events:

• 2021 Board Meetings
  January 9th, April 10th, July 10th, October 2nd
• Splash Day
  June 12th – date confirmed with the caterer