Board of Directors Quarterly Meeting

April 22, 2023

Agenda

  1. Call meeting to order
  2. Board vote to adopt a resolution increasing the number of directors from 3 to 9.
  3. Board appointment of six (6) directors to fill vacancy created by increase in accordance with Article II Section 6 of the Bylaws: Board action only to reconstitute board positions to match prior board history
  4. Review Minutes from the January 28, 2023 board meeting and the March 25, 2023 annual meeting
  5. Review financial statements (1st Quarter 2023)
  6. Marie Robb – West End report
  7. New Business: A. History of and discussion/possible re-evaluation of the $500 rental registration fee (Harvey Michaels) B. Board discussion of issues going forward as the HOA transitions away from the current property management company to a new property management company. The board will discuss creating several committees possibly comprised of board members and stakeholders and/or interested property owners. Possible committees: communication, procurement & financial, rental owner relations, builder relations, developer relations and capital improvements. C. Board discussion of a financial audit
  8. General Discussion: Please sign up at the meeting if you would like to speak (3 minutes)
  9. Meeting Adjourned

Rosenberg Library – Worthen Room, Immediately following the Special Meeting
2310 Sealy, Galveston, Texas 77550

Minutes

The meeting was called to order by Austin. Harvey was in attendance but David is out of the country.

Marie Robb gave an update on the west end and reported that the city election is May 6, and she urged everyone who is eligible to vote to vote FOR the 4B sales tax amendment. She also reported that there is an ongoing effort to ban all auto traffic on the beach. She urged people to call the non emergency #409-765-3702 to report incidents.

The Board adopted a resolution increasing the number of directors from 3 to 9. The Board appointed six directors to fill the vacancy created by the increase in accordance with Article II Section 6 of the By Laws. This was a board action only to reconstitute board positions to match prior board history. The 6 members appointed are Ben, Bob, Kim, Al, Bruce who were present and Don who was not present.

Harvey moved to approve and Bob seconded the minutes from the January 28, 2023 board meeting and Bruce moved to approve and Al seconded the minutes from the March 25, 2023 annual meeting. Both were approved.

Austin moved to approve the financial statements of 1st quarter, 2023 and Bruce seconded. Approved.

New Business:

We will review and consider a reduction in the rental registration fees. Discussion ensued regarding posting of the rental rules in the homes and asking renters to sign an Agreement of the rules. Board agreed to look at adjusting fines for repeat offenders. Committees to be created consisting of a board member and non board members are communications, procurement & financial, rental owner relations, builder relations, developer relations and capital improvements.

Discussion ensued on types of financial audit. Ben moved and Al seconded a motion to seek bids from 3 HOA auditors. Approved. Harvey and Austin agreed to look at current expenditures in relation to 2022 budget.

General discussion from homeowners: Suggestion to add the security co. # to our web site.

Pool analysis discussion, and audit.

Al moved and Harvey seconded to adjourn. Adjourned.

Future Events:

  • Quarterly Board Meetings
    August 5th, October 14th
  • Splash Day
    June 24, 2023 noon-3pm in the large neighborhood park